Vendors | AV Fair and Event Center

Vendor Information

Deadline for vendor application is August 15, 2021

Reach Your Audience

The A.V. Fair & Event Center holds several events throughout the year at which vendors can apply for a booth space. Check the vendor applications section below for applications for the different events including:

July 4th Celebration – July
AV Fair Barntober Fest – October
PRCA Rodeo – October

2021 AV Fair Barntober Fest Vendor Application

Thank you for your interest in being a commercial exhibitor at the Antelope Valley Fair.

Please review the instructions carefully. This application is neither an offer nor a guarantee of space. If you have any questions regarding this application, please call the Commercial Vendor Office at (661) 948-6060 ext. 123. Incomplete applications will not be considered.

Returning Vendors Deadline for application is August 15, 2021.

Vendor Rules & Information

CHECK ONE(Required)

Returning Vendor

New Applicant (MUST INCLUDE PICTURE OF EXHIBIT)

NEW APPLICATIONS - UPLOAD PICTURES HERE:

Max. file size: 64 MB.

BOOTH FEES - Standard Size 10' x 10' Booth

INSIDE SPACE (Pipe & Drape Provided)(Required)

Inline - $900

Corner - $1,000

Outer Wall Line - $900

Outer Wall Corner - $1,050

I am requesting outside space

OUTSIDE BOOTH (Canopy Provided by Fair)(Required)

Corner - $1,100

Inline- $1,050

I am requesting inside space

***Vendor must provide their own side walls outside booths

BOOTH SIZE(Required)

10' x 10'

10' x 20'

10' x 30'

Other - Please Specify

BOOTH SIZE - If you chose "other," please specify here:

BUSINESS INFORMATION – INFORMATION MUST AGREE WITH INSURANCE CERT

BUSINESS NAME:(Required)

CONTACT NAME:(Required)

ADDRESS:(Required)

CITY:(Required)

STATE:(Required)

ZIP:(Required)

PHONE:(Required)

CELL:

FAX:

EMAIL:(Required)

WEBSITE:

CALIFORNIA STATE BOARD OF EQUALIZATION NUMBER:

*** If you are selling goods on-site, THIS APPLICATION WILL NOT BE PROCESSED OR CONSIDERED WITHOUT YOUR CALIFORNIA STATE BOARD OF EQUALIZATION NUMBER

PRODUCTS/SERVICES:(Required)

*** The Antelope Valley Fair DOES NOT offer exclusivity to vendors*** Please list items/services that you wish to sell or promote. BE SPECFIC. If a contract is issued, it will be assigned on the basis of this list only.

PROMOTIONAL ITEMS & GIVEAWAYS:

*** ALL promotional items & giveaways MUST be approved by fair management

DO YOU PLAN TO:

Use a microphone or sound equipment for demonstrations?(Required)

Yes

Demonstrate your products?(Required)

Yes

Have food sampling?(Required)

Yes

*** Food permit is required

Conduct a drawing?(Required)

Yes

*** Must be approved by fair management, drawn during fair, & winners names turned into the Concessions/Vendor manager by the last day of the fair

NEW VENDORS ONLY - Please list previous fairs/events in which you have participated:

INSURANCE REQUIREMENTS

Each contractor must provide the Antelope Valley Fair with proof of general liability insurance for no less than $1,000,000.00. Exceptions to this rule are rodeo events, rough stock events, mechanical bulls, extreme attractions, and simulators. Please contact us for the amount of coverage needed for these events.

PLEASE CHECK ONE OF THE FOLLOWING:(Required)

I will provide my own certificate of liability insurance

I am on the CFSA Master List - Insert ID # + expiration date below

I will purchase a certificate of liability from CFSA through the fair - $135 (price subject to change)

If you are on the CFSA Master List, insert ID # & expiration date here:

CFSA MASTER LIST ID #:

CFSA MASTER LIST EXPIRATION DATE:

IF YOU WILL BE PROVIDING YOUR OWN INSURANCE CERTIFICATE, YOU MUST HAVE THE FOLLOWING:

Name of Insured business MUST match the business name on the application

The Antelope Valley Fair Association must be named as the additional insured

The following paragraph must be word for word in the “Description of Operations”

“That the State of California, the California Fair Services Authority, the District Agricultural Association, County Fair, the County in which the County Fair is located, Lessor/Sublessor if fair site is leased/subleased, Citrus Fruit Fair, California Exposition and State Fair, or Entitles (public or non-profit) operating California designated agricultural fairs, their directors, officers, agents, servants, and employees are made additional insured, but only insofar as the operations under this contract are concerned.”

UTILITY REQUIREMENTS

If your electrical needs are in excess of 110 volts or 15 amps please indicate:

VOLTAGE:

AMPS:

*** Note: Electrical shall be limited to 15 amps per 10 x 10 space. Your 15 amps of electric are included in your vendor space. Fair management reserves the right to meter each vendor and any increased usage, unless pre-approved by management, is subject to a surcharge.

Do you require running water?(Required)

Yes

*** Not all spaces have access

RV REQUIREMENTS

Will you require RV space?(Required)

Yes

*** Upon availability

I have read the entire application and rules, and certify all information provided by me in this application to be true and accurate to the best of my knowledge.

FULL NAME:(Required)

DATE:(Required)

2021 AV Fair Barntober Fest Concessionaire Space Application

This is ONLY an application and NOT a rental agreement. Review and complete the application in full. Your application will not be considered without a photo or layout diagram. All food booths must have LED lighting only, NO exceptions!

APPLICANT’S NAME/TITLE:(Required)

COMPANY NAME:(Required)

ADDRESS:(Required)

CITY:(Required)

STATE:(Required)

ZIP:(Required)

PHONE:(Required)

FAX:

CELL:

EMAIL:(Required)

Consent(Required)

I understand that this application will not be considered without a menu.

Please either list your menu items or upload a picture of your menu complete with items to be sold and prices. This application will not be considered without a menu.

LIST MENU ITEMS HERE:

UPLOAD MENU HERE:

Max. file size: 64 MB.

SPACE REQUIREMENTS:

A photo of your booth is required with this application. Please include a sketch of your exact layout with measurements.

UPLOAD HERE:(Required)

Drop files here or

Max. file size: 64 MB.

UTILITY REQUIREMENTS:

ELECTRIC VOLTS:(Required)

TOTAL AMPS PER CIRCUIT:(Required)

WATER:(Required)

SEWER:(Required)

This application is not an offer or guarantee of space. This is not a guarantee of the same space you may have previously occupied. ALL questions must be answered completely in order to be considered for space. DO NOT SEND MONEY WITH THIS APPLICATION. This form is neither a commitment by the applicant, nor an offer by the AVFA to rent space. Please fill out completely, sign and return this form to the Concession office. I certify all information contained in this application to be true and accurate to the best of my knowledge.

FULL NAME:(Required)

DATE:(Required)

Contact Us

2551 West Avenue H
Lancaster, CA 93536
(661) 948-6060

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Vendor Information

Deadline for vendor application is August 15, 2021

Reach Your Audience

2021 AV Fair Barntober Fest Vendor Application

BOOTH FEES - Standard Size 10' x 10' Booth

BUSINESS INFORMATION – INFORMATION MUST AGREE WITH INSURANCE CERT

DO YOU PLAN TO:

INSURANCE REQUIREMENTS

UTILITY REQUIREMENTS

RV REQUIREMENTS

I have read the entire application and rules, and certify all information provided by me in this application to be true and accurate to the best of my knowledge.

2021 AV Fair Barntober Fest Concessionaire Space Application

SPACE REQUIREMENTS:

UTILITY REQUIREMENTS:

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